Electronic Receiving (eReceiving) is used for 100% of all eVA purchase orders with the exception of capital construction. This process increases efficiency for 采购服务, 应付账款, 大学院系及供应商.
- 改善问责制
- 促进即时付款
- 提供完整的审计跟踪
- 增加客户服务
开始
使用旗帜
横幅接收表格
- FPARCVD -填写电子收信人表格
- FPIRCVD -表单用于查询电子接收方
- FOIDOCH - form to query status of a Purchase Order, eReceiver, Invoice, Check, etc.
登录Banner后，进入菜单Search" bar and type FPARCVD, FPIRCVD, or FOIDOCH to access the forms.
Banner的eVA交易
- eVA transactions are loaded into Banner daily through a data export/import process.
- Orders approved in eVA will post in Banner one business day after the eVA purchase order is complete, provided the eVA purchase order was created correctly and the vendor tax ID matches on the Banner vendor table.
- Purchase order numbers in Banner do not include the "P".
eReceiving程序
Steps to ensure proper completion of eReceiving Document:
- Department receiving personnel should inspect goods/services received and generate the Banner eReceiving document within 3 working daysafter receipt of goods/services.
- eReceiving User Guide located on the 采购服务 website provides Banner screen shots and detailed steps on how to complete an eReceiver.
- Date Received is a required field which automatically defaults to the current date. The default date shall be adjusted and the actual date the goods/services are received shall be entered. Acceptance of the system default date which does not accurately reflect the date goods/services are received may result in loss of department's delegated purchasing authority.
- 接收方法是必填字段. You must select the correct associated receiving method. It is crucial that Prepayments are entered with a receiving method of PPAY.
- 选择Complete以完全完成Banner接收器. Incomplete receivers cannot be processed and matched for payment.
- Do not wait for an invoice to complete a Banner eReceiver. If your department requires a copy of an invoice for reconciliation prior to completing the Banner eReceiver, 你可以向卖方索取一份发票副本. Banner users can access and view scanned images of the vendor invoice via BDMS (see the 财务办公室 详情).
- 所有eVA采购订单的发票应发送至 应付账款 at invoice@hebhgkq.com or mailed to 财务办公室, Rollins Hall Room 202, Norfolk, VA 23529.
3-Way-Match
3-way-match is the automated Banner process used to match the purchase order, 发票和收货人, 导致在下列情况下付款:
- The purchase order is developed appropriately in eVA based on quantity and unit of measure ordered, 并且是为了方便三方匹配而编写的.
- 该部门在班纳完成了一个电子接收.
- The invoice is received in the 财务办公室 and entered into Banner by 应付账款.
Invoicing
Multiple invoices do not require multiple eReceivers (with the exception of 基本建设). One receiver can be completed for multiple quantities and multiple line items.
- Partial shipments: an eReceiver shall be completed for partial shipments that are not part of a complete 'system' configuration.
- Complete shipments: an eReceiver shall be completed for complete shipments.
基本建设 invoices will each require a paper receiver.
收到的货物/服务的缺陷
- 必须以书面形式记录吗.
- 大学必须通知供应商 15个日历日 收到损坏的货物/服务.
基本建设
基本建设 transactions shall be exempt from eReceiving. Paper receiving documentation shall be provided to the Budget Officer, where appropriate paper receiving package shall be reviewed and/or prepared along with invoice. The receiving package shall be submitted to 应付账款 for payment.
- A paper receiving report should be submitted for each invoice to be paid.
- eVA采购订单副本
- 表示部分或全部
- 收到货物/服务的实际日期
- Print the name and title of the individual receiving the order
- 输入完成接收报告的日期
- Forward a copy to 应付账款 within 3 working days of receipt of delivery
- 为你的部门保存一份副本
Remember:
- The quantity received can only be changed if the receiver is incomplete.
- Incomplete receivers can be removed by sending a request to procurement@hebhgkq.com.
- Once a receiver is completed, it cannot be removed or changed. To correct a mistake on a completed receiver, an adjustment receiver is required.
- 如果接收方不完成, check to be sure each line item has a quantity in the current field. If a specific line item hasn't been received by the department and was added to the receiver, '0' (zero) will need to be entered in the current field in order to complete the receiver.
- Central Warehouse personnel will be complete receivers for all orders delivered to the Central Warehouse.
- Prepayments: The receiving method should be PPAY and the date received should reflect the date the good/service will be received.
- Packing Slip Field: This is a required field which can be used for the packing slip number. If no packing slip the Banner user can use this field at their discretion.
- Returns are processed using form FPARCVD as 'adjusted items'.
Steps to ensure proper completion of eReceiving Document:
- Department receiving personnel should inspect goods/services received and generate the Banner eReceiving document within 3 working daysafter receipt of goods/services.
- eReceiving User Guide located on the 采购服务 website provides Banner screen shots and detailed steps on how to complete an eReceiver.
- Date Received is a required field which automatically defaults to the current date. The default date shall be adjusted and the actual date the goods/services are received shall be entered. Acceptance of the system default date which does not accurately reflect the date goods/services are received may result in loss of department's delegated purchasing authority.
- 接收方法是必填字段. You must select the correct associated receiving method. It is crucial that Prepayments are entered with a receiving method of PPAY.
- 选择Complete以完全完成Banner接收器. Incomplete receivers cannot be processed and matched for payment.
- Do not wait for an invoice to complete a Banner eReceiver. If your department requires a copy of an invoice for reconciliation prior to completing the Banner eReceiver, 你可以向卖方索取一份发票副本. Banner users can access and view scanned images of the vendor invoice via BDMS (see the 财务办公室 详情).
- 所有eVA采购订单的发票应发送至 应付账款 at invoice@hebhgkq.com or mailed to 财务办公室, Rollins Hall Room 202, Norfolk, VA 23529.
3-Way-Match
3-way-match is the automated Banner process used to match the purchase order, 发票和收货人, 导致在下列情况下付款:
- The purchase order is developed appropriately in eVA based on quantity and unit of measure ordered, 并且是为了方便三方匹配而编写的.
- 该部门在班纳完成了一个电子接收.
- The invoice is received in the 财务办公室 and entered into Banner by 应付账款.
Invoicing
Multiple invoices do not require multiple eReceivers (with the exception of 基本建设). One receiver can be completed for multiple quantities and multiple line items.
- Partial shipments: an eReceiver shall be completed for partial shipments that are not part of a complete 'system' configuration.
- Complete shipments: an eReceiver shall be completed for complete shipments.
基本建设 invoices will each require a paper receiver.
收到的货物/服务的缺陷
- 必须以书面形式记录吗.
- 大学必须通知供应商 15个日历日 收到损坏的货物/服务.
基本建设
基本建设 transactions shall be exempt from eReceiving. Paper receiving documentation shall be provided to the Budget Officer, where appropriate paper receiving package shall be reviewed and/or prepared along with invoice. The receiving package shall be submitted to 应付账款 for payment.
- A paper receiving report should be submitted for each invoice to be paid.
- eVA采购订单副本
- 表示部分或全部
- 收到货物/服务的实际日期
- Print the name and title of the individual receiving the order
- 输入完成接收报告的日期
- Forward a copy to 应付账款 within 3 working days of receipt of delivery
- 为你的部门保存一份副本
Remember:
- The quantity received can only be changed if the receiver is incomplete.
- Incomplete receivers can be removed by sending a request to procurement@hebhgkq.com.
- Once a receiver is completed, it cannot be removed or changed. To correct a mistake on a completed receiver, an adjustment receiver is required.
- 如果接收方不完成, check to be sure each line item has a quantity in the current field. If a specific line item hasn't been received by the department and was added to the receiver, '0' (zero) will need to be entered in the current field in order to complete the receiver.
- Central Warehouse personnel will be complete receivers for all orders delivered to the Central Warehouse.
- Prepayments: The receiving method should be PPAY and the date received should reflect the date the good/service will be received.
- Packing Slip Field: This is a required field which can be used for the packing slip number. If no packing slip the Banner user can use this field at their discretion.
- Returns are processed using form FPARCVD as 'adjusted items'.