Adobe的迹象 is a cloud-based service for collecting e-signatures that allows users to send, 签署和跟踪文件. It can be used to create web forms, templates and workflows that make managing document signatures and authorizations more routine and completely electronic.
特性
- 电子签名
Signing with Adobe的迹象 is faster, safer and more accessible than using traditional paper processes. - 具有法律约束力
Electronic signatures are legally binding in the US and most countries. - 移动友好
Send, manage and track documents using the Adobe的迹象 mobile App in iOS and Android. - Templates, Workflows and Web Forms
Create reusable documents for your most common signature and approval processes.
可用
Receivers and Signers (教师, 工作人员 or Students; no account necessary)
Anyone can receive and sign documents created with Adobe的迹象. Documents that require ODU faculty, staff or student signatures should be sent to ODU email addresses. You do not need to request an account in order to be able to receive and sign a document.
Senders (教师 and 工作人员 with an Adobe的迹象 account)
ODU faculty and staff can request an Adobe的迹象 account for "Sender" privileges. Senders can create and send documents for signatures, as well as track the progress of those documents. Senders can also create templates for documents they use frequently. 教师 and staff who are granted Adobe的迹象 accounts will be prompted to log into Adobe的迹象 to complete documents from other ODU senders.
To request an Adobe的迹象 account:
- 给ITS帮助台发邮件 itshelp@hebhgkq.com
- Include a brief justification of your need for Adobe的迹象. (How do you intend to use it?)
教师 and staff with specific needs can have Group Administrator privileges which allow them to manage group settings for their work group including modifying workflows, templates and web forms for an entire work group. These elevated permissions are granted by request for the needs of specific business units at ODU. To obtain these permissions, email the ITS服务台 (itshelp@hebhgkq.com) detailing the users under your authority that will need accounts. Work groups will be built in Sign according to appropriate business unit alignments.
Once your form has been signed and finalized, download the final document and store it in an approved location (see the Regulated Data Storage Matrix).
使用要求
Adobe的迹象 should be used to collect legally binding signatures on documents with limited internal steps, particularly where you are the sender and final recipient of the document. Once a document has been signed, it is locked to any further changes.
For University documents that pass through multiple 办公室s and have a complex workflow, 考虑使用 表单@ ODU.
常见问题
Adobe的迹象 provides and collects 电子签名. E-signautres provide an audit trail and a tamper-proof process by preventing changes to the document once it has been signed. Electronic signatures can be verified by corporate IDs, phone or, most commonly, email. Most ODU use cases rely on this technology.
完整的 数字签名 are based on trusted third party certificates, and the signature is encrypted on the document.
Adobe的迹象 supports both signature types. Your recipients do not need a digital signature, though it's okay if they use one.
While AdobeSign is a 'cloud-based' solution, it is not for official long-term document storage. In fact, documents in the cloud will be deleted after one year. You should download and store your final documents on the drives you currently use, based on your existing practices. (If you wish to change your document retention practices, contact records@hebhgkq.com 咨询.)咨询ODU Regulated Data Storage Matrix for more information about how and where to store institutional data.