的 财务办公室 is responsible for researching and resolving errors when University departments discover inappropriate or unidentifiable expenditures against their budgets. 的re are two mechanisms available to departments.
- 的 部门间调动(IDT) process must be used when you know specific correction information.
- 的 会计服务请求(ASR) process must be used to initiate research when you cannot identify why the charge was made to your budget.
分辨率的选择
踊跃参与形式 (fillable PDF forms) are prepared when financial accounting entries need to be recorded. 预算更正的交易, transferring charges (reimbursing) to other departments and recording expense charges are examples of why IDTs are processed.
Please Note: Only Adobe PDF files will be accepted.
Completed forms must be signed, scanned, and 电子邮件ed to IDTs@hebhgkq.com.
Complete the form as follows - ensure that all fields in both the charge and credit information areas are completed:
- Under both Charge and Credit information, complete all fields
- 组织/帐户
- 部门名称
- 联系人姓名
- 联系电话
- 有权签字人的签字
- Accounting Distribution for both Charge and Credit (组织, Sub-Account, Amount). NOTE: 的 Fund must be included on the IDT only if the Sub-Account code is posted at the fund level!
- An explanation must be provided, including any applicable document reference numbers
- 支持ing documentation must be included and must be clear and concise. 备份文件可以包括:
- 印刷横幅报告
- 《bet8九州登录入口》丝印
- 电子邮件通信
- 发票
- 笔记或备忘录
- 撕纸、广告副本或出版物
- 交通或活动门票
- 收据
- 与分录有关的其他材料
- 借记金额必须与贷记金额相符
- 如注明原价, this indicates that the transaction is a charge from one department to another and the supporting documentation should show the goods and services that were provided.
- 如果注意到费用的更正, this indicates that the transaction is for one department to reimburse another department, and the supporting documentation must show the original transaction in Banner where the department being reimbursed was originally charged.
- 的 IDT continuation sheet should be used as needed.
All transactions must be thoroughly supported by documentation explaining the need for the action, including attaching all applicable Banner screenshots. Appropriate approval signatures are required for all budget units affected and the preparer's contact information must be included in case there are questions about the requested transactions.
IDT transactions show up in Banner as a JE35 (within the same fund) or JE60 (between funds) journal entry.
Completed forms must be signed, scanned, and 电子邮件ed to IDTs@hebhgkq.com. Ensure that you have included supporting documentation in your 电子邮件.
Please Note: 数据控制 only accepts one complete and combined Adobe .pdf file containing both the IDT and all supporting documentation. Any file not following these requirements will be returned unprocessed.
ASR过程用于研究活动. 的 ASR形式 是可填写的PDF表格吗. Coding corrections must be submitted using an Interdepartmental Transfer (IDT) form.
- As you reconcile your budget, unidentifiable charges need to be researched and resolved. Review your budget transactions through the 组织 Budget Status Form (FGIBDST).
- 如果你发现无法辨认的电荷, complete an 会计服务请求(ASR) form with the following information.
- 日期
- 部门名称
- 联系人姓名(填写表格的人)
- 电话号码
- 电子邮件地址
- 所要求的研究细节:
- 财政年度
- Banner的原始Doc #
- 金额
- 协助研究的注释
- Please keep a copy of this form and mail the completed PDF form to DataControlASR@hebhgkq.com. Be sure to include screenshots of all back-up documentation.
- When the ASR形式 and documentation are received, a 数据控制 representative reviews the form and documentation.
- If any information or documentation is missing, the department will be contacted outlining what additional information is required.
- If all information and documentation is complete, the form is processed.
- A reference number is assigned to the ASR, and that number is returned to the department via
电子邮件. Please use the reference number when following up on the problem. 数据控制 is responsible for monitoring and tracking problem resolution. - 的 original ASR形式 and supporting documentation are forwarded via 电子邮件 to the appropriate area in the 财务办公室 for research and resolution.
- When the problem has been resolved or the charge identified, the department is notified of the action taken to resolve the issue.
- 的 correcting entry will be posted to your budget via a journal entry. On FGITRND, the description will contain the ASR number.
- Response times can vary, depending on the research required.Generally, most issues can be resolved within 14 work days.
- Questions about the status of specific Accounting 服务 Requests should be directed to DataControlASR@hebhgkq.com. Please reference the assigned number in any correspondence.
踊跃参与形式 (fillable PDF forms) are prepared when financial accounting entries need to be recorded. 预算更正的交易, transferring charges (reimbursing) to other departments and recording expense charges are examples of why IDTs are processed.
Please Note: Only Adobe PDF files will be accepted.
Completed forms must be signed, scanned, and 电子邮件ed to IDTs@hebhgkq.com.
Complete the form as follows - ensure that all fields in both the charge and credit information areas are completed:
- Under both Charge and Credit information, complete all fields
- 组织/帐户
- 部门名称
- 联系人姓名
- 联系电话
- 有权签字人的签字
- Accounting Distribution for both Charge and Credit (组织, Sub-Account, Amount). NOTE: 的 Fund must be included on the IDT only if the Sub-Account code is posted at the fund level!
- An explanation must be provided, including any applicable document reference numbers
- 支持ing documentation must be included and must be clear and concise. 备份文件可以包括:
- 印刷横幅报告
- 《bet8九州登录入口》丝印
- 电子邮件通信
- 发票
- 笔记或备忘录
- 撕纸、广告副本或出版物
- 交通或活动门票
- 收据
- 与分录有关的其他材料
- 借记金额必须与贷记金额相符
- 如注明原价, this indicates that the transaction is a charge from one department to another and the supporting documentation should show the goods and services that were provided.
- 如果注意到费用的更正, this indicates that the transaction is for one department to reimburse another department, and the supporting documentation must show the original transaction in Banner where the department being reimbursed was originally charged.
- 的 IDT continuation sheet should be used as needed.
All transactions must be thoroughly supported by documentation explaining the need for the action, including attaching all applicable Banner screenshots. Appropriate approval signatures are required for all budget units affected and the preparer's contact information must be included in case there are questions about the requested transactions.
IDT transactions show up in Banner as a JE35 (within the same fund) or JE60 (between funds) journal entry.
Completed forms must be signed, scanned, and 电子邮件ed to IDTs@hebhgkq.com. Ensure that you have included supporting documentation in your 电子邮件.
Please Note: 数据控制 only accepts one complete and combined Adobe .pdf file containing both the IDT and all supporting documentation. Any file not following these requirements will be returned unprocessed.
ASR过程用于研究活动. 的 ASR形式 是可填写的PDF表格吗. Coding corrections must be submitted using an Interdepartmental Transfer (IDT) form.
- As you reconcile your budget, unidentifiable charges need to be researched and resolved. Review your budget transactions through the 组织 Budget Status Form (FGIBDST).
- 如果你发现无法辨认的电荷, complete an 会计服务请求(ASR) form with the following information.
- 日期
- 部门名称
- 联系人姓名(填写表格的人)
- 电话号码
- 电子邮件地址
- 所要求的研究细节:
- 财政年度
- Banner的原始Doc #
- 金额
- 协助研究的注释
- Please keep a copy of this form and mail the completed PDF form to DataControlASR@hebhgkq.com. Be sure to include screenshots of all back-up documentation.
- When the ASR形式 and documentation are received, a 数据控制 representative reviews the form and documentation.
- If any information or documentation is missing, the department will be contacted outlining what additional information is required.
- If all information and documentation is complete, the form is processed.
- A reference number is assigned to the ASR, and that number is returned to the department via
电子邮件. Please use the reference number when following up on the problem. 数据控制 is responsible for monitoring and tracking problem resolution. - 的 original ASR形式 and supporting documentation are forwarded via 电子邮件 to the appropriate area in the 财务办公室 for research and resolution.
- When the problem has been resolved or the charge identified, the department is notified of the action taken to resolve the issue.
- 的 correcting entry will be posted to your budget via a journal entry. On FGITRND, the description will contain the ASR number.
- Response times can vary, depending on the research required.Generally, most issues can be resolved within 14 work days.
- Questions about the status of specific Accounting 服务 Requests should be directed to DataControlASR@hebhgkq.com. Please reference the assigned number in any correspondence.